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What is Hot desking for phones?

Hot desking is also referred to desk hoteling, Flexi desks, desk sharing or Nomadic working. This term is popularly used in the modern workplace. Hot desking is actually the ability to use any desk within a workplace. Hot desking gives you the facility to login to any phone on your desktop or laptop and you can have your user profile and settings available on that system. By doing this you can go to any end and login so that your phone system is notified to push your profile to that system. By using hot desking your extension becomes the IP phone you are logged into currently.

 

The idea of hot desking is to bring flexibility to workplaces. Hot desking allows workers to move around in the office from floor to floor in order to accommodate several different everyday activities, also to directly collaborate with the team or different colleagues and in order to work in an area which is most suitable for their current project or goals.

 

Another term used for hot desking is ‘hoteling’ and both of these terms are often used interchangeably. The term usually refers to sitting which is available on a First Come First serve basis. However, technically there is a difference among both concepts. Hoteling needs employees to reserve a space before they use it.

 

Therefore, if both terms are used in any meeting then it is important to ensure that everyone thinks of the same thing in order to avoid any later confusions. Hoteling has become a popular concept as it allows employees to move to the most suitable place in the office and to any work station which they please at any day. In hoteling, an employee would set up their laptop and log in to the phone at their chosen workstation. Then all of their messages and calls would be sent to that IP phone.

 

Hot desking can actually help you in accommodating your workspace for efficient use. By utilizing the non-allocated space or workstation within the office space Hot desking provides your team the freedom to sit anywhere they want whenever they want. This idea may appear overwhelming to manage. However, now there is desk booking technology which allows employees to easily book desks in advance through an online scheduling app. The newly introduced booking system can help your employees to check in their working place letting others know of the occupied space.

 

Why has Hot desking VoIP become so popular?

 

The reason why hot desking VoIP has become so popular is that it brings improvements in the office technology by creating a more flexible method of working since employees can connect to their colleagues instantly from anyplace in the world. Nowadays more people are working from their home or outside from a traditional office setting for a variety of different reasons which can benefit the employee and employer. If you allow your employees to manage their own work and personal life balance effectively than the business can expect to attain a more contented workforce and enhanced productivity.

 

Can Hot desking for phones help your business?

 

The first thing which you should do before applying IP desk phones is carried out a survey of desk usage in your existing office or you can ask an independent specialist to carry out one. This can help you identify how often the desks in your office are used daily over a period of 4 to 6 weeks. Consequently, you will find out the utilization of your desk space which will tell you how much space employees are occupying and how many desks you have. Then you can effectively accommodate the office space for better productivity.

Most of the users have 100% VoIP solution hot-desking while some have hot dressing only for a specific job function. Certainly, hot desking can help improve business teamwork, creativity, and productivity. For any user, the important thing to consider is to assess which job function can benefit from a VoIP solution hot desking.

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